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Event Planning during Corona

The course of the pandemic is improving, thanks to the taken disease control measures, the gained knowledge and the advancing immunization throughout Germany. The current legal regulations in Bavaria is a highly welcome step back to normal life, in all areas. The new set of requirements have made it easier to plan and host various event formats.

Detailed requirements, concrete safety framework concepts and hygiene plans continue to ensure that meetings, conferences and similar events are safe for all attendees and can be carried out with the maximum protection for their health. To show you what these requirements look like and how you can work them into your planning, we have put together this information.

How to travel safely!

All important information about your journey at a glance.

Details

General Regulations:

Maintain a minimum distance of 1.5 meters

Adequate ventilation in closed rooms

A mouth-and-nose covering is required in public transportation, businesses and public buildings

Safety and hygiene plan based on an obligatory framework

Collection of contact data from participants, guests, visitors from 1000 people

Regulations for Various Types of Events

For events with 1,000 persons and more, please see also the requirements of point 3.

Maximum number of participants: 25,000 persons; only for trade fairs 50,000 persons

The following requirements apply additionally to indoor events, events in stadiums or similar venues.

  • Up to 5,000 persons: 100 % of the capacity can be used.
  • Up from 5,000 persons: Only 50 % of the remaining capacity can be used.
  • Example: The venue provides seating for 12,000 persons. Hence, a maximum number of 8,500 persons are allowed (5.000 + 7.000 x 0,5 = 8.500).

3G-Proof:

  • Meetings & Conventions: required indoors, when the 7-day-incidence level is 35 or higher
  • Trade Fairs: always required

Please note: As of October 6, 2021, event organizers or hosts can voluntarily opt for giving access to the event only with a 2G-proof or 3G-plus-proof. If this applies, then the following is not necessary:

  • wearing face masks,
  • keeping the minimum distance of 1.5 meters and
  • limiting the maximum number of attendees.

All other requirements are still valid as described.

Masks:

  • Medical masks must be worn indoors.
  • This applies also to the entrance and community areas of outdoor events with more than 1,000 participants.
  • This applies not when seated (assigned seating) and the minimum distance of 1.5 meters is maintained.

Collection of Contact Data: 

  • necessary for 1,000 persons or more
  • in buildings, enclosed spaces, stadiums or other restricted places

Infection Control & Hygiene Plan:

  • For events with more than 100 participants, a custom-made infection control and hygiene plan is required (by event organizer or host).
  • Up from 1,000 participants: This plan has to be presented to the authority in charge prior to the event.

This includes all type of events, which do not fit in any of the mentioned categories of point 1 or 3 and which are not taking place at home. Whereas fairs and folk festivals, such as Christmas markets, are again permitted, all other festivities in public areas are still not allowed. For events with 1,000 persons and more, please see also the requirements of point 3.

Maximum number of participants:  no maximum number

3G-Proof: required indoors, when the 7-day-incidence level is 35 or higher

Please note: As of October 6, 2021, event organizers or hosts can voluntarily opt for giving access to the event only with a 2G-proof or 3G-plus-proof. If this applies, then the following is not necessary:

  • wearing face masks,
  • keeping the minimum distance of 1.5 meters and
  • limiting the maximum number of attendees.

All other requirements are still valid as described.

Masks:

  • Medical masks must be worn indoors.
  • This applies also to the entrance and community areas of outdoor events with more than 1,000 participants.
  • This applies not when seated (assigned seating) and the minimum distance of 1.5 meters is maintained.

Collection of Contact Data: not required

Infection Control & Hygiene Plan: For events with more than 100 participants, a custom-made infection control and hygiene plan is required (by event organizer or host).

This applies to all types of events with more than 1,000 participants.

Maximum number of participants: 25,000 persons; only for trade fairs 50,000 persons

The following requirements apply additionally to indoor events, events in stadiums or similar venues.

  • Up to 5,000 persons: 100 % of the capacity can be used.
  • Up from 5,000 persons: Only 50 % of the remaining capacity can be used.
  • Example: The venue provides seating for 12,000 persons. Hence, a maximum number of 8,500 persons are allowed (5.000 + 7.000 x 0,5 = 8.500).

3G-Proof: always required

Important: As of October 6, 2021, event organizers or hosts can voluntarily opt for giving access to the event only with a 2G-proof or 3G-plus-proof. If this applies, then the following is not necessary: wearing face masks,

  • keeping the minimum distance of 1.5 meters,
  • limiting the maximum number of attendees and
  • banning alcohol cultural and sporting events.

All other requirements are still valid as described.

Masks:

  • Medical masks must be worn indoors.
  • This applies also to the entrance and community areas of outdoor events.
  • This applies not when seated (assigned seating) and the minimum distance of 1.5 meters is maintained.
  • The event organizer needs to ensure that the required facemasks are worn accordingly to the specific regulation.  

Collection of Contact Data: always required

Infection Control & Hygiene Plan:

  • A custom-made infection control and hygiene plan is required (by event organizer or host).
  • This plan has to be presented to the authority in charge prior to the event.

Please note:

To cultural and sporting events apply additionally:

  • Only personalized tickets can be sold.
  • No sale, licensing or consumption of alcoholic drinks.
  • No entry for drunk persons.

Please note: This information is our own compilation of legal regulations and should serve as orientation for your event planning. We would like to point out that we make no claim that this information is complete and up to date. Individual regulations change quickly in the current situation. For legally binding and universally valid information or answers to specific questions, please contact the responsible local authorities: The City of Nuremberg Public Order Office (for public events) or the Department of Safety and Regulatory Affairs (for private events). In individual cases, the authorities may issue a special exemption, if infection control regulations permit it.

State: 15.10.2021

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